Our Services

Within the Pines Photography

At Oak & Willow Event Company, we believe every celebration should feel effortless, intentional, and beautifully personal. Our goal is simple: to make each event as close to perfect as possible, while creating an experience that allows you to be fully present and enjoy every moment. From the first conversation to the final send-off, we focus on thoughtful planning, seamless execution, and meaningful connections with each of our clients.

We strive to make every event feel flawless, not just in how it looks, but in how it feels. By taking the time to truly understand your vision, priorities, and story, we are able to craft events that reflect who you are and what matters most to you. Whether you’re planning an intimate wedding, a large celebration, or a special event, our team is dedicated to ensuring everything runs smoothly and stress-free.

Oak & Willow Event Company offers a range of wedding planning services designed to meet you exactly where you are in the planning process. We customize every package based on your specific needs and vision—because no two events are ever the same. We believe every couple deserves a calm, supported, and memorable planning experience, and we are honored to bring your celebration to life with care, creativity, and intention. 

Full Planning

Limited Availability

Custom Pricing

Full Planning is best for couples who want to be able to fully enjoy the engagement season while a trusted planner handles all the details. They can attend the wedding stress-free as the guest of honor!

Inclusions:

  • Planning support starting up to eighteen months from event date

  • Unlimited email communication

  • Monthly meetings to discuss planning process

  • Offer vendor recommendations and booking assistance

  • Up to 2 venue site visits, if applicable

  • Attend vendor meetings, as requested

  • Point of contact for all vendors

  • Confirm all final details with vendors

  • Oversight of wedding day logistics

  • Lead planner and 2 associate coordinators (minimum) day of event

  • Create detailed timeline

  • Assist with creating ceremony processional order

  • Design Assistance as well as decor setup and takedown

  • Budget guidance

  • Create detailed plan for cleanup at end of event

  • Attend final walkthrough at venue

  • Rehearsal coordination (day before or morning of event)

  • Pickup and dropoff linen rentals, if applicable

  • Credit of $200 for Rentals (Oak & Willow Rentals) 

  • Problem solving, as needed

Andy Baxter Photography

Partial Planning

Starting at $3450

Partial Planning is best for couples who want to be involved with the planning process, but with minimal time invested. These couples can benefit from a professional with experience handling the planning of logistics and final details. It provides a middle ground between full planning and DIY.

Inclusions:

  • Begins up to 9 months before wedding date

  • Unlimited email communication/monthly meetings to discuss planning process

  • Offer vendor recommendations and assist with booking process

  • Up to 2 venue site visits, if applicable

  • Point of contact for all vendors

  • Confirm all final details with vendors

  • Assist with wedding vision and design

  • Up to 14 hours onsite day of event

  • Lead planner and 1 associate (minimum) day of event

  • Create detailed timeline

  • Assist with creating ceremony processional order

  • Design Assistance

  • Assist with all decor setup and takedown

  • Create detailed plan for cleanup at end of event

  • Attend final walkthrough at venue, if applicable

  • Rehearsal coordination (day before or morning of event)

  • Pickup and drop off linen rentals, if applicable

  • Credit of $100 for decor items (Oak & Willow Rentals) or Add- Ons

  • Manage changes and make adjustments day of event, as needed

Kristina Armstrong Photography

Month of Management

Starting at $1800

Wedding Management is for couples who enjoy a more hands-on approach to the wedding planning process, but needs assistance with managing the final details to ensure the event runs smoothly day-of.

Inclusions:

  • Coordination support begins 6-8 weeks before event date

  • Unlimited email communication

  • Offer vendor recommendations

  • Point of contact for vendors starting 4-6 weeks prior to the event

  • Two meetings, including venue final walkthrough

  • Confirm all details with vendors

  • Up to 10 hours onsite day of event

  • Lead planner and 1 associate (minimum) day of event

  • Create detailed timeline

  • Assist with creating ceremony processional order

  • Assist with decor setup and takedown

  • Create detailed plan for cleanup at end of event

  • Rehearsal coordination, if applicable (day before or morning of event)

  • Problem solving as needed

  • Credit of $50 for Rentals (Oak & Willow)

    Enhancements:

    Cleanup Service $150

    Additional Associate Coordinator $200

    Additional Hours Day-of $100/hr

    Rehearsal Dinner Design/Decorating $250

Day of Management

Starting at $800

Day of Management is for the couple who has the wedding planning process under control! We will step in two weeks before the event to finalize the details and introduce ourselves to the vendor team. On wedding day we will handle the logistics so the couple and family can enjoy the day stress free!

Inclusions:

  • Meeting 2 weeks prior to the event day

  • Confirm details and arrival times with vendors

  • Execute timeline created by couple

  • Up to 8 hours on event day

  • Lead planner for event date, associate as needed

  • Finalize ceremony processional order

  • Assist with decor setup or takedown

  • Create detailed plan for cleanup at end of event

  • Rehearsal coordination, if applicable (day before or morning of event)

  • Manage changes and make adjustments day of event, as needed

    Enhancements:

    Additional Meetings $75 per meeting

    Cleanup Service $150

    Timeline Creating $150

    Additional Hours Day-of $100/hr

    Rehearsal Dinner Design/Decorating $250

    Design Assistance $250

    Floral Design and Placement (Reception and Cocktail Hour Space Only) $275

Virtual Vows

Starting at $250

Virtual Vows is for the couple who does not already have a planner or coordinator, but would like professional advice and guidance for their event.

*If the couple decides to book planning or coordination services with Oak & Willow the fee will be applied toward the chosen package.

Inclusions:

  • Two meetings (1 hour each) via phone or Zoom

  • Unlimited email communication

  • Planning document

  • Wedding checklist

  • Timeline template

  • Processional order template

  • Unplugged announcement example

    Enhancements:

    Additional phone/zoom meetings $75 per meeting

    Vendor Contract Review $25 per contract

    Floorplan Creation $50

    Design Assistance (Virtual) $100

Bride/Groome Concierge

Starting at $400

This service is for the bride or groom who wants someone to act as their personal attendant while focusing on their individual needs. This service is customized per client. The attendant is there to reduce stress and make the client feel pampered!

Inclusions:

  • Two meetings before event date

  • Unlimited email communication

  • Spend day with client, as requested (Minimum 4 hours, Maximum 8 hours)

  • Run errands, as needed

  • Pickup food and drinks for wedding party (Must be pre-paid)

  • Setup food/drink for client/wedding party (Does not include reception food/drink for guests.)

  • Steaming dresses, veil, suits, etc.

  • Gather personal belongings from getting ready areas after ceremony has started and place in designated area/vehicle

  • Clean up getting ready areas

  • Emotional support throughout day, as needed

  • Drive couple/wedding party (venue provided golf cart) for photos and/or to ceremony location

  • Gather gifts and cards to a designated location

Within in the Pines Photography

Officiating Services

Starting at $175

Our team is honored to offer Officiating Services. We provide a professional, legally authorized individual to lead the couple’s ceremony. We will assist the couple in making sure the marriage license is properly filled out to ensure the marriage is legal.

Inclusions:

  • Two phone calls or meetings before ceremony

  • Personalized ceremony

  • Unplugged announcement, if desired

  • Pre and post ceremony announcements (unplugged, photo instructions, invite to cocktail/social hour, etc.)

  • Elopements

  • Micro weddings

  • Vow Renewal

  • Ceremony can be:

    • Traditional

    • Contemporary

    • Religious

    • Personalized Vows

    • Same Sex

    • Modern

Savanah Marie Photography

Enhancements

Serving Staff

$45 per hour with 3 hour minimum

Members of our staff will assist with:

  • Setting up and replenishing buffet catering

  • Bussing of tables

  • Rinsing and re-racking plates, goblets, tableware, etc.

  • Gathering and disposing of trash in proper places (per contract)

  • Number of servers depends on guest count

  • Staff does not prepare food

    Cake Cutting $75

  • Plates, napkins, and forks provided

  • Cake Cut and served to guests

  • Small to go boxes for guests or couple to use

  • Leftovers or top of cake boxed for couple

    Master of Ceremony Starting at $275

  • Play Music from Pre-set Playlists

  • Make Announcements during Ceremony and Reception, as needed

  • * Couple or Venue must provide speaker and microphone

    Design Assistance Starting at $250

  • Reception Layout/Tablescape

  • Ceremony/Altar Area

    Reception Floral Design and Installation $250

  • Create floral arrangements (in vases)

  • Place arrangements as needed per design plan

Kristina Armstrong Photography

Planning your dream wedding should feel magical, not stressful—and we're here to make that happen. From personalized timelines to trusted vendor connections, we guide you every step of the way. Let us help you create a celebration that feels beautifully, unmistakably you.